Balmori Software Inc.

[ Article ]

Are advances and liquidations a material concern in your back-room administration?

This is the case with real estate developers, construction firms, consultancy firms, NGOs with external funders, and companies with large employee plantillas.

If keeping track of advances and liquidations is a significant administrative concern for you, Balmori Software has a solution you'll find interesting.

It's called the SURE! Advances and Liquidations Monitoring and Management System, or SURE! ALMMS for short.

SURE! ALMMS will track advances you've extended to various individuals or institutions, as well as advances that your organization receives from other entities (governments, foundations, etc.). The more numerous the entities you deal with, in either or both directions, the more useful you will find SURE! ALMMS.

SURE! ALMMS will of course also track liquidations of said advances.

And, equally important, SURE! ALMMS will also enable you to subsequently allocate these liquidations to appropriate expense accounts, and to appropriate projects.

Here are just a few of the many reports you get effortlessly from SURE! ALMMS:

1. Advances Register (with multiple variants and filters* to provide various MIS reports)
2. Liquidations Register (with multiple variants and filters*)
3. Outstanding Advances Receivable Register (with multiple variants and filters*)
4. Purchases Register (with multiple variants and filters*)
5. Disbursements Register (with multiple variants and filters*)

* E.g., by project, by department, by advancee, by advancer, by department, by controlling account, etc.

What problem does SURE! ALMMS solve?

A business generates a lot of documents, and demands a lot of reports. All the information in these documents is the basis for a management information system (MIS). Which in turn is indispensable in running the business day to day - if you could just get access to the info at exactly the moment you needed them.

But in most companies, useful, meaningful information is hard to get, because it typically resides in stand-alone, non-integrated islands of data that are spread out across several departments. Because all these islands of data exist separately, data inconsistencies between departmental databases are likely; retrieving information takes time; and presenting them in useful arrangements to assist business flow is always time-consuming and error-prone.

Result: frustrating cases of the left hand not knowing what the right hand is doing.

For an enterprise whose business model necessitates a lot of advances and liquidations, tracking all this information is a tedious, labor-intensive effort.

And if you add to this the need to allocate expenses among projects, you can imagine the burden on the back office.

SURE! ALMMS removes these obstacles to company productivity by automatically organizing and minutely tracking advances - every single detail of every single one. The same goes for their subsequent liquidation.

Moreover, SURE! ALMMS also automatically interprets liquidated advances as expense items, ready to be booked into your general ledger.

An important characteristic of a well-designed software application is that it frees its human users to do the truly important things: to exercise judgment, to apply professional experience to problem-solving, to make hard decisions.

SURE! ALMMS delivers this liberation to all your key personnel by cutting out 95% of clerical time that used to be spent tracking advances, liquidations, and expense allocation.

Call us and let's have an in-depth discussion about streamlining your advances, liquidations, and expense monitoring.




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